Student Organizations​

Re-register an Existing Organization

Overview

Registration is an annual process. Registration as a student organization at the University of Georgia is a privilege and not a right, and entails responsibilities on the part of the student organization and its members. Registration signifies a willingness on the part of the student organization to comply with state law and the rules, regulations, and policies of the University and the Board of Regents.

The University’s review of a student organization’s registration is conducted on a content-neutral basis. Therefore, the University’s approval or denial of a registration filing is not based on the mission, goals, or beliefs of the student organization requesting registration.

Minimum Requirements:

  • A student organization is a group of at least six (6) UGA students joined together for a common purpose. General membership may be comprised of both full- and part-time UGA students.
  • At least two members must be officers. Only full-time students may serve as officers.
  • Community members are not considered members of the organization and are not authorized to receive the benefits of membership in a registered student organization.
  • While it is not required, it can be beneficial for student organizations to have one or more advisors, who may be University faculty or staff. Should a registered student organization select a community member to serve in an advisory role, it is understood by the organization that the community member will not be recognized by the University of Georgia.

Timeline

The deadline to submit registration for the 2019-2020 academic year is May 31, 2019. Failure to register by this deadline may result in the loss of privileges such as the ability to make campus reservations, promote events on campus, receive allocated funding, etc.

Organizations who have not submitted registration by May 31, 2019, will be made inactive on the Involvement Network. To reactivate your organization's Involvement Network page and re-register for 2019-2020, please contact the Center for Student Activities & Involvement at 706-542-6396 or involvement@uga.edu.

2019-2020 Re-Registration Steps

The following steps must be completed by the student who will be 2019-20 Primary Contact of your organization (i.e., Chief Officer):

Step 1: Update Primary Contact

Only the Primary Contact (i.e., Chief Officer) listed on the Involvement Network may complete registration for their student organization. If you need to update your organization’s primary contact for the 2019-2020 academic year, the current Primary Contact may follow this guide or submit the Primary Contact Change Form on the Involvement Network (involve.uga.edu) prior to beginning the registration process. If submitting the Primary Contact Change Form, please allow Center for Student Activities and Involvement staff up to three business days to process your request.

Step 2: Complete Online Training

Primary Contacts must also complete all mandatory training by watching four training videos and completing all corresponding quizzes with 100% correct answers prior to beginning the registration process. Registration will be denied for organizations whose Primary Contact has not completed the mandatory training modules with 100% correct answers. Training videos and quizzes can be found under the Resources tab.

Step 3: Gather & Update Information

Gather and update the information below to complete the annual registration form. For a complete list of information that will be required on the registration form see the "Registration Form Preview" section below.

1. Updated information about your organization (membership size, meeting time, financial commitment, etc.)
2. Roster of at least six members and their UGA email addresses. Advisors do not count toward the minimum number of student members. Note: This information is used to populate the members eligible to make campus reservations on behalf of your organization.
3. Advisor contact information (if applicable)
4. Signed approval form for the use of University of Georgia trademarks and/or logos within organization name and/or profile picture (includes the use of UGA, University of Georgia, Dawgs, etc.)
5. Updated organization constitution titled, “[Organization Name] Constitution 2019-2020.” A sample constitution is available here.

Step 4: Submit the Re-registration Form

Once you are listed as the Primary Contact for your organization, re-registration can be accessed by following these steps.

• Visit the Involvement Network and sign in using your MyID at http://involve.uga.edu.
• Select the organization you would like to re-register from the “Memberships” section.
• Select the blue “Re-register this Organization” button.

Once your organization’s registration is submitted, Center for Student Activities and Involvement staff will review your submission within 5-7 business days. All communication regarding registration status will be sent via the Involvement Network; therefore, it is highly encouraged that you log in to the Involvement Network to verify your registration status.

Registration Form Preview

Page 1: Registration Instructions

Page 2: Verification of University Policy & Procedures & Student Organization Guidelines

  • Student Handbook
  • Code of Conduct
  • Non-Discrimination and Anti-Harassment Policy
  • Hazing Policy
  • Policy for Programs and Activities Serving Minors
  • Student Organization Manual
  • Basic Requirements
  • Student Organization Mission/Scope
  • Membership
  • Non-Discrimination
  • Student Organization Name
  • Registration Process
  • Factors for Registration Denial
  • Collected Information

Page 3: Annual Survey

Page 4: General Information

  • Official name and acronym (if applicable). Student organization names may not begin with “The” or “UGA.” Organizations with University trademarks in the name must upload approval for the use of trademarks within the registration form.
  • Organization description & organization description summary are required.
  • Organization's Web Site URL. This is a customized URL for your Involvement Network page. External website information is optional.
  • Social Media (optional)
  • Organization Contact Information. This will be publicly visible on the Involvement Network. Email is required. Under "Street Address," ensure that you list an on-campus address where you can receive mail. If you don't have an on-campus address that is not a personal residence, you may request a mailbox by listing the address as "102 Tate Student Center, Athens, GA, 30602."
  • Primary Contact information including UGA email address. This should be information for the individual who completes the required training and is currently listed as the Primary Contact for the organization.
  • Which day of the week does your organization typically hold general body meetings?
  • What time of day does your organization typically hold general body meetings?
  • How many general members does your organization have?
  • How many leadership positions does your organization offer?
  • Please list any signature events that your organization hosts as well as a description of the event(s).
  • Does your organization require dues, fees, or any other mandatory financial obligations for members? If your organization requires a financial obligation, exact amounts and frequency of payment is required.

Page 5: Trademark Approval Upload

Organizations including University trademarks (including "UGA", "University of Georgia", "Georgia", "Dawgs", "Bulldogs", etc.) in their name and/or profile image must seek approval by Trademarks & Licensing for the use of University of Georgia Trademarks and/or logos. The approval form must be completed and submitted to trademarks@uga.edu. Once signed by Trademarks & Licensing, the approval form(s) should be uploaded to the registration form. More information about the University Trademark Policy is available at https://mc.uga.edu/policy/trademark.  

Page 6: Profile Picture

Page 7: Assigned Categories

Organizations must select “All Student Organizations” and may select additional organization categories. This information is used in the search function of the Involvement Network.

Page 8: Rank Interests

Organizations may select between 2-5 organizational interests.

Page 9: Organization Roster

  • Roster must include at least six (6) UGA student members and their UGA email addresses. Secondary contact should be an officer of the organization (reminder: officers must be enrolled full-time). 
  • University-affiliated advisors may be added to the roster but do not count toward the minimum membership requirement.
  • All members may be added in bulk by separating email addresses with a comma, semicolon or line return.
  • Be sure to review roster to remove members and edit positions as needed on your roster.
  • Reminder: Your roster will populate the users who have access to make reservations on behalf of your organization through the CRETS online reservation management system. 

Page 10: Advisor Information

  • While it is not required, it can be beneficial for student organizations to have one or more advisors, who may be University faculty or staff. Should a registered student organization select a community member to serve in an advisory role, it is understood by the organization that the community member will not be recognized by the University of Georgia.

  • Organizations who have an advisor must indicate whether the organization is sponsored by the University. For example, if your organization is advised by a University department, college, or school. 

  • Organizations who have an advisor must provide advisor contact information (name, email, phone, address) to the Center for Student Activities & Involvement.

Page 11: Constitution Articles

Please indicate the location of the required components of your organization’s constitution. This includes the non-discrimination clause, full-time enrollment provision for officers, elections procedure, officer removal procedure, quorum, and amendments procedure. Click here to view a sample constitution.

  • Upload your organization’s constitution titled, “[Organization Name] Constitution 2019-2020.”

Page 12: Constitution/Bylaws Upload

Tips

  • Be sure to click “Submit” on the final page of the form
  • Please read any and all e-mails regarding your registration carefully, as changes may be requested.
  • You can check your organization’s status by clicking your name (located in the upper right-hand corner of the Involvement Network homepage), choosing "Involvement" on the drop-down menu, and selecting “Submissions” then “Organization Registrations”
  • Registration for the 2019-2020 academic year is not approved until all required registration information is received and an approval letter is sent via the Involvement Network.
  • You can find Involvement Network guides on the Resources page.